Activity time studies: Paying attention to detail
Guesswork. It’s never ideal, and when you’re planning wage budgets, it can be downright costly. Our activity time studies eliminate ambiguity by putting clients’ processes against the ReTime app, so they know exactly how many seconds it takes to run every aspect of their business. It’s helping companies make sure they have the right number of people serving the right number of customers, shape strategies and keep performance on track.
Whether they’re in retail, logistics or hospitality, many of the businesses we work with call us in because they’ve never looked at their task times before, and they want to plan their budgets more effectively. But activity time studies can help tackle other issues too.
Understanding how your business measures up
Are any of your processes slower than industry benchmarks? It can have a big impact on your performance, especially if you’re growing rapidly and opening new sites.
For example, a DIY retailer was surprised by how long it took to serve their Click & Collect customers. We identified that layout was a big factor – parcels were stored a long way from the till. As Click & Collect becomes increasingly popular, the problem is likely to grow, and could be costly in terms of colleagues’ time and quality of service. It prompted strategic conversations around the layout of new stores and steps to manage it in existing stores, from the addition of digital collection kiosks to small storage changes.
Activity times can also give you the solid evidence you need to tackle a long-suspected issue, often helping to kickstart innovations. A fashion retailer knew their delivery sorting and unpacking process was labour intensive, but it was only when our figures allowed them to do the maths – adding up the actual number of minutes spent on each item – that they realised just how much time it was costing them. They are using that data and other activity times to help shape their three-to-five-year strategic plan, looking at how they can digitise processes and use technology to speed things up.
Pinpointing and ironing out inconsistencies
If you franchise your brand like Pandora, it can be tricky to set store standards. Our activity time study helped them spot inconsistencies and learn from high-achieving sites, for example those that had managed to cut down on minutes spent handling stock. Using average activity times to populate their budget model has helped them set a benchmark for investment in resources across franchised, as well as owned-and-operated stores.
It was a similar story for a global opticians, who used their activity times and updated workload model to create a guide for their store directors.
Keeping things on track and testing innovations
Activity times are not static. Even the subtlest changes in your workplace can have a big effect, and from contactless payments to 5p bag charges, new technology and regulations are constantly influencing processes and consumer behaviour. When you’re investing in measuring activity times, regularly refreshing your data helps your budget models stay accurate.
A DIY retailer called us in after they brought in new concepts, such as a Pay & Collect counter. Whilst Vodafone ask us to carry out activity time studies on a yearly basis, helping them build a robust bank of data and a detailed picture of performance.
By regularly checking in, we can also inform clients’ decision-making about innovation roll-out. We showed a DIY retailer that it was taking much longer to serve customers at the Pay & Collect counter than at traditional tills. And we played a supporting role road-testing Vodafone’s new virtual queuing system. We measured average waiting times during the trial stages, giving HQ a chance to fine-tune the system before introducing it in other stores.
Backing up performance conversations with concrete figures
Our activity time study unearthed a gold mine of information for Schuh, helping spark a long-term shift towards increased productivity. And it provided a very practical, immediate benefit: for the first time, they were able to use tangible facts and figures to reinforce performance discussions with their teams. It can make a real difference on the shop floor; if employees understand how long they’re supposed to spend on a task, then it’s easier for them to feel motivated and work more efficiently.
Making a difference
The upshot is that, sometimes, it pays to be a stickler for detail.
Building an accurate picture of your business can help you plan more effectively – and save you time and money. Our clients often tell us their new, precise budget models are a game changer, and the benefits of having workload data insights at their fingertips are wide-reaching.
What our clients say
“We really valued ReThink’s willingness to share their experience and guide us through a process that was completely new to us. They quickly developed a good understanding of our needs, and suggested positive solutions. We’re looking forward to working together in the future.”
Phil Whittle, Head of Store Operations at Schuh